Corporate events and ceremonies can be fun too. They don’t need to be uptight and impossible. So, if you want to host an award ceremony to give back and appreciate the people in the business, then here is how you can plan the perfect ceremony. You can’t do it and you will need a team and an event production company.
Corporate Award Event Planning Tips
Why Are You Hosting?
Well, aside from awarding people at your company for something, you mainly want to figure out why you’re hosting the event in the first place and what time you’re hosting it. Is it your company’s anniversary? Usually, corporate award ceremonies are held on anniversaries. They’re a way of celebrating the years a company has stood in the business world and it gives to the people who made it thrive and successful.
So, if that is the main reason, then you have to plan things around it. The décor will be different. The whole vibe will be different. It will be more formal and fun. Obviously, you’re not hosting an Academy Award party for companies, but you still want to make it special. So, if you know the core of the event and the vision behind it, it will be easier to execute it in the end.
You will know exactly what you’re looking for and you will be able to pull it off as close to what you see in your head. So, the “why” is important to know.
Make A Plan
If it’s not organized, then it will fall to bits and pieces, and that is a fact. The same goes for corporate award ceremonies. There has to be a certain way in which things flow. You need to have a time for when the party starts. Then you need to know what will unfold after, and when the actual award ceremony begins.
You need to plan all of this out to a T and this is going to make everything so much more easier and fun. You won’t be stuck in the middle of planning and you will have a lesser chance of forgetting stuff, which always happens when you do things haphazardly.
Think Of The Awards
The next thing you want to prepare is the awards. Are you going for name plates? Plaques? Basic acrylic awards with the company logo on them? Or are you thinking something fancy and want to personalize the awards according to your theme or the department you’re giving them to?
These are really important things that you want to ask yourself and you need to hit the ground running, because making these awards will take time and you can’t have an award ceremony without the award now, can you?
Narrow Down The Awardees
The next thing you want to do or you can do this and the previous step side by side that is to figure out how many awards you need and who you’re going to give them to. This is really important because if you run out of awards at the ceremony, then that is going to be embarrassing.
So, you want to make a list of people and teams that you want to give awards to, and then narrow down the number of awards. This is going to be so much easier and you won’t run into any problems.
The Theme
It’s an award ceremony, so it doesn’t have to be uptight and super casual. You need to take things up a notch and sprinkle some Regal fun and décor in it. The easiest way to do this is to have a theme. You want to have a theme for the award ceremony, because again, this makes the planning so much easier.
You can have a selected color scheme and a dress code and this will make everything fall into place beautifully. You won’t have to run around to gather ideas, because all you have to do is branch them out from the theme and you’re good to go.
Venue & Other Prep
The next bit you want to look over and give some time to is the venue hunting. You obviously can’t host a corporate award ceremony in an office. You have to do better than that. You want to look for a venue that is kind of similar to an auditorium or something that can seat a lot of people and has a good view of the stage.
This can take some time, so make sure that you’re on top of everything. You definitely don’t want to leave the venue selection to the last moment. Also, you want to finalize the décor at this point too. Haphazard décor will show, so don’t make that mistake.
The Audio-Visual Prep
It is an award ceremony, so you’ll obviously need those big screens and mics to announce the winners and present the award. If you’ve never hosted an award ceremony before, then watch company award shows or even movie awards to get a bit of inspiration. But you do want a flawless AV system, because that is literally how you will communicate and host the award ceremony. So, find the right AV equipment rental MD services because you need everything to be perfect.
Don’t Forget Refreshments
Whether it’s a regular event or an award ceremony, you can’t not have food and refreshments. That is literally the heart and soul of the party. So, you really want to impress with the menu here.
You want to have pre-award ceremony refreshments and then you can either have a buffet or a hi-tea setup, depending on the time the event gets wrapped up. This is going to leave everyone feeling satisfied and that is the goal at the end of the day.
Hire A Presenter
It’s so fun seeing different people present an award ceremony. It’s refreshing and it really is entertaining too, with a splash of comedy. If you think that your presenting skills need a little work, then you can go ahead and assign this task to someone who can present an award ceremony like a pro.
This is going to be so much fun and it will put a smile on everyone’s faces. You don’t even need to coach them. They are very good at what they do and they will execute everything perfectly.
Set The Dress Code
You can’t have an award ceremony without the proper dress code. If you’re going to go the extra mile and be prim and proper, then everyone should dress the part too. This is like dressing up but for adults, and it’s going to be such a nice transition from your regular office shenanigans.
People will get to dress up to their heart’s desire, so you need to give everyone a dress code. Formal, business formal, or whatever — it needs to be written on the invitation so that people know how to show up to the ceremony.
Conclusion
Planning a corporate award ceremony has never sounded this good and fun. Start by creating a plan and hiring event production services Maryland.
